Dropbox folders outlive the projects that made them. A client folder from three years ago still holds the proposal, the notes and the final deliverable — and finding anything in it means remembering how you named things back then. Filename search punishes you for a past filing habit you have since abandoned. The Dropbox connector is part of askFinz Knowledge, which is still rolling out; here is what it will do, and what it will not.
Search by content, not by folder structure
Describe what was in the document and get it, whichever nested folder it ended up in.
Bring an archived project back into use
Old work becomes answerable instead of merely stored, so the proposal you wrote for a similar client is a question away rather than an archaeology exercise. Team folders and your own folders can be connected separately, so an archive can be searchable to everyone while your drafts stay yours.
Keep shared folders shared exactly as before
Connecting a team folder does not add anyone to it. Each person's results stay inside the folders they were already a member of.
What is copied, and what is not
What crosses, and what stays in Dropbox
Read
the text of documents in the folders you select.
Written back
nonenothing. No files created, edited, moved, shared or deleted.
Stored
a searchable copy of that text, plus a link back to the file.
Never read
folders you did not select, and files outside your access.
What you will be granting
Read-only access to the folders you choose, with no permission to change, share or delete anything in Dropbox.
Setting it up
Planned — not available yetWhat connecting it will look like once the connector arrives.
- 01
Authorise Dropbox from Knowledge.
- 02
Pick the folders to include — personal, team, or both.
- 03
Set the refresh interval.
Limits, honestly
- One-way and read-only.
- Answers reflect the last refresh, not the file added a minute ago.
- Large media files are skipped; documents around them are read.
- Deleted files and version history are out of scope.
- Scanned PDFs are read only where they already carry a text layer.
- Dropbox Paper docs are not included in the first release.